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Horseman's Bookkeeper

bookkepper

2018 Horsemen’s Bookkeeping

 

HORSEMEN'S BOOKKEEPER (Required Information):

  • Contact Information- Address, phone # and email address
  • W-9 Form; A new one is required each year  ( Foreign accounts we require the information as above, but need proof of US taxpayer ID and W-8 BEN claiming a country with a valid treaty or a 30% withholding will apply.)
  • (Can be faxed, emailed or scanned) Prior to racing it is very important that we receive a completed W-9 in order to establish your account correctly with us. Click here to access the W9
  • Email: hdominguez@pidowns.com
  • Horsemen's Bookkeeper Fax: 814-868-8899
  • Horsemen's Bookkeeper Phone: 814-860-8954
  • Also you may request your unique log-on for your Presque Isle Downs Horsemen’s Account by contacting the bookkeeper. https://hbweb.incompass-solutions.com
  • 2018 Wire Fees in or out will be $25.00
  • Horseman's Bookkeepers hours are as follows: Monday - Friday 12pm - 6pm.  Closed Saturday & Sunday.
  • PAHBPA Purse Release Agreement - Please contact the HBPA for more information at (814) 860-8990 or email pahbpapid@gmail.com

 

Disbursements from horsemen accounts

Purse funds are available to request 24 Hours after your horse has ran, even with a pay-back form on file. Any horses that had a test drawn from the Pennsylvania Racing Commission may not be requested until the commission has formally released your horse. Funds may be requested in person, Online thru Incompass, by fax, or email with an accompanying Disbursement Request Form. Check requests for same day pick up must be made before 2:00 p.m. Any check requests made after 2 p.m. will be available on the next live racing day.

Checks are paid to the exact name of the account

Partnerships, LLC's, INC's, CORP's, etc....

Corporation, INC's and LLC's (with Federal I.D. number) accounts are only dispersed in the corporation name. Individuals and partnerships, the check will be made payable to the name of the account, owner of record or authorized agent. A single check will be created for each check run, per account. If a horse runs in the name of a partnership the check will be cut with ALL of the names of the partnership account.  The Bookkeepers DO NOT pay out percentages to different partners.  It is the responsibility of the partnership to disburse the monies accordingly.

 

Taxable Transfer will no longer be allowed, effective immediately!

 

Check pick-up times

Check requests received by the following times will be available for pick-up as follows:

Check request received by 2:00pm On Live Race Days will be ready the same day AFTER 5:30pm.  No checks will be issued on dark days (Non-Live Race Days)

 

2018 Horsemen’s Bookkeeping

Acceptable forms of deposit for “Claiming” purposes/Wire Information

Funds can be placed in the account in the form of U.S. currency, certified check, cashier check, money orders, wire transfers (Please remember to add the $25.00 wire fee with your wire or your claim will be voided due to insufficient funds), a WV, PA or MD racetrack horsemen bookkeeping office check (with accompanying account statement) or transfer from an existing account of the same owner. No personal check or third-party check will be accepted. Any negotiable instruments presented will require the bookkeeping office to verify the validity from the issuer. All checks should be made out to Presque Isle Downs, Inc.

Presque Isle Downs Wiring Information is as follows:

Click Here to access form  -or-

Beneficiary Bank Name - PNC Bank (Address if needed) Two Plaza 620 Liberty Ave Pittsburgh, PA 15265

Bank Routing # 043000096 Beneficiary Account # 1028968237

Please include the following information with your wire Your name & name of Horseman’s Account it should be deposited to, This is very important to ensure your wire goes where it belongs in a timely manner. ALSO do not forget the $25.00 Wire Charge!

Provide sufficient lead-time sending a wire

Wire transfers are the responsibility of the owner / trainer to initiate with sufficient time so the wire will be received the day before the event time or the deadline. No monies will be credited to the account unless the Company bank verifies the receipt of the funds with our bank. If the funds have not been acknowledged by end of a full business day prior to the event or deadline, the funds may not be available.

Racing Charges Deducted from Owners Accounts

The Horsemen Bookkeeping Office will deduct the owner accounts for jockey fees, HPBA, lasix fees, nomination fees, entry fees, starting fees, photographs, veterinary lasix charges, treasury liens, fines by the Pennsylvania Racing Commission and court ordered levees.

Accessing other accounts:

To gain access to another horseman’s account, the account holder must obtain a form provided by the horseman’s bookkeeper. The form must be completed and returned to the bookkeeper before access will be granted. Verbal permission will no longer be accepted (click here to access form)

2018 Horsemen’s Bookkeeping

Groom’s Quarters

Any Trainers who have employees currently employed by them and will need a dorm room please contact Heather Dominguez to make arrangements hdominguez@pidowns.com

Required Deposit Fee at time of move in will be $150.00. This deposit will be refunded 14 days AFTER the room inspection is completed.

Room rent will be $5.00 a day, paid at the 1st of each month

Incompass Horsemen's Bookkeeper Access

W9 Tax Form
Disbursement Request Form
Information Authorization Form

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